4 Ways To Follow Up With Leads When You’re Too Busy

Jun 19, 2024

A five-step guide to help you consistently follow up on leads.

Do you find yourself too busy to follow up with leads? It’s rare for a lead to be ready to transact immediately, making follow-up essential for success in this business. If you feel overwhelmed by following up, it’s time to address your time management. Today, I will share five easy steps to help you get back on track:

1. Schedule dedicated follow-up time. Start by setting aside daily time blocks specifically for follow-ups. Even just 30 minutes each day, such as from 9:00 to 9:30 AM, can make a significant difference. Commit to this routine and gradually increase the time as you become more comfortable.

2. Assess your strengths. Identify whether you’re operating in your zone of competence or your zone of genius. As a highly productive Realtor, your strength likely lies in building relationships rather than handling administrative tasks.

3. Hire an assistant. Consider delegating non-follow-up activities to free up more time for client interactions. This could involve hiring a transaction coordinator, an executive assistant, or even someone to handle household chores. Having more leverage will free up your time for follow-ups.

“Following up on leads is crucial to your success in the business. ”

4. Consider referrals. If you’re truly swamped, refer some of your leads to colleagues who will be able to accommodate them and offer them a referral fee in exchange for managing the follow-ups. This way, your leads are still being nurtured, and you can focus on the most critical tasks.

5. Consider joining a team. Another option is to join a team. Our team has a dedicated five-person operations unit that assists our agents with their follow-ups, helping them maintain strong client relationships.

Following these steps can help you regain control of your follow-up process, ensuring you stay on track and maximize your potential earnings. Remember, consistent follow-up is the key to long-term success in real estate. If you’re feeling overwhelmed and need assistance, book a strategy call with us at 603-557-6661. We’re here to help you navigate these challenges and support your success.

About Ryan Hvizda

Ryan Hvizda is serious about bringing ethical leadership, sustainable growth and constant innovation to the real estate industry in New Hampshire, the Northeast and around the country.

As owner of Hvizda Realty Group at Keller Williams Metro, her familiarity with Energy Efficiency, Net Zero Homes, Home Stewardship, Permaculture, Conservation Land, Agricultural Land Access and Transfer, Equine and Residential Real Estate, Homesteads and New Development has been recognized by her peers and industry analysts. Her real estate team ranks #1 by units closed in her local market (Concord, NH and Merrimack County) and #8 in New Hampshire. Her leadership has produced sustained success, resulting in a Top 10 ranking by The Wall Street Journal REAL Trends for 2020 and 2021.

Ryan is a servant leader. She is an Advocacy Committee Member for the New Hampshire Businesses for Social Responsibility, a Founding Member and Vice Chair of the Sustainability Committee for the New Hampshire Association of Realtors and President of Intown Concord, a nonprofit supporting community engagement and local businesses. Ryan serves on the boards of the Center for Ethics in Society at St. Anselm College and the Greater Concord Chamber of Commerce.

Ryan takes pride in her team’s successes and has built an organization where hustle and hard work are celebrated alongside personal well-being, family, rest and spirituality. She believes that true success in real estate is community-oriented and guided by the three pillars of sustainability: people, planet and profit.

Ryan Hvizda
Hvizda Real Estate
Keller Williams Realty Metro
85 South Main St., Concord, NH 03301
Direct: 603-557-6661
Office: 603-232-8282
HvizdaTraining@gmail.com
www.hvizdateam.com

From the beginning I saw a massive opportunity. After the first meeting with HRG I knew there was a huge opportunity there.

From the beginning I saw a massive opportunity. After the first meeting with HRG I knew there was a huge opportunity there.

- Chris Powles

I learn and achieve a skill set every day. I have more leads than time! I have no regrets on going the team route. I have achieved five years of sales achievement in one year because I have aligned myself with a highly successful team

I learn and achieve a skill set every day. I have more leads than time! I have no regrets on going the team route. I have achieved five years of sales achievement in one year because I have aligned myself with a highly successful team

- Brenda Paradis

One of the reasons why I wanted to be part of the HRG, they had a road map for me in different phases. I never felt lost in the process of starting out. . I felt like I could hit the ground running. I started in September and had client agreements signed in October. There i...

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One of the reasons why I wanted to be part of the HRG, they had a road map for me in different phases. I never felt lost in the process of starting out. . I felt like I could hit the ground running. I started in September and had client agreements signed in October. There is real care for our team and how people are treated.

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- Katie Oddy

Ryan Hvizda
85 South Main St., Concord, NH 03301
Direct: 603-557-6661
Office: 603-232-8282
HvizdaTraining@gmail.com
www.hvizdateam.com

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